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Academic Contracts:
Students who are experiencing academic difficulties, especially those on STD
(Subject to Dismissal), are often placed on Academic Contract. The student's advisor will draw up a contract in consultation with the student for the next academic quarter. Such contracts may be drawn up during the registration period or at the beginning of the quarter. These contracts specify exactly the courses that must be taken and the minimum grade performance that is expected. Failure to complete the specified courses or to meet the minimum grade performance means that you have failed the contract. Other requirements may also be specified. There are three types of academic contracts: Departmental Contracts, College Contracts, and College Final Contracts. These contracts are all designed to encourage your return to good standing and ultimately your graduation from the University. These contracts may be written for more than one quarter until your return to good standing.
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Academic Dismissal:
Students who are placed on STD, (Subject to Dismissal) are in danger of being dismissed from UCR. However, usually a student must be on STD for two or more quarters before actually receiving a letter of dismissal. In rare instances, a student who is not making adequate progress towards a degree may be dismissed even though not on STD status. Furthermore, current CNAS policy dictates that Academic Dismissal may occur when a student's Grade Point Balance falls below -10.0. Students with an even lower Balance of -20.0 or less will automatically receive a letter of dismissal from the Associate Dean. For those students with a slightly higher balance, other factors like repeat units available for grade replacement credit and total units completed may be considered in the dismissal decision. In the event of an Academic Dismissal, CNAS
students have the right to appeal the decision and to meet with the Associate
Dean to discuss the reasons for the appeal. Failure to meet the terms of a
College Final Contract will result in Academic Dismissal, regardless of the student's Grade Point Balance.
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Academic Probation:
Students will be placed on "Academic Probation" if, at the end of any quarter, their GPA for the term is less than 2.00 but greater than 1.50. Students who were placed on Academic Probation in the previous quarter will remain on Academic Probation for one additional quarter if their cumulative GPA, computed on the total of all courses undertaken at the University, remains less than 2.00 ("C" average). This will be true even if the quarterly GPA is above 2.00. However, if the quarterly GPA is below 1.50 the student will be on "Subject To Dismissal" (STD).
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ACE Program:
The Learning Center offers a program called ACE (Assistance, Counseling, & Encouragement) for students in academic difficulty. It is designed for students who are capable of better academic performance, but need the skills, the direction, and the motivation to reach their academic goals. ACE participants meet with an ACE counselor on a weekly basis for private sessions that include goal-setting, study skills training and tutoring. The ACE Program is staffed by both professional counselors and peer counselors who are proficient at sorting out the factors that can affect academic performance. Because of individualized attention, the majority of students who participate in the ACE Program are able to improve their motivation and earn satisfactory grades for the quarter. For more information on how to become a participant in the ACE Program please visit www.learningcenter.ucr.edu/smart/ace/ace.html
or contact Gary Westfahl, ACE Program Coordinator, at (951) 827-5229 or via email:
gary.westfahl@ucr.edu
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Discontinuance in a Major:
CNAS students who are not making adequate progress towards meeting the degree requirements of their declared major may be discontinued in that major. Each declared major in CNAS has specific criteria for discontinuance. Interested students may obtain these criteria from an advisor in their major department. If you have been discontinued in your major, then you must file a Change of Major form either to become an Undeclared student in CNAS or to declare a new major. Only students in
Good Standing may declare a new major. Students on
Academic Probation or
Subject To Dismissal (STD) must become an Undeclared student. Declared major changes must meet major department criteria and be approved by the department.
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Good Standing:
To remain in "Good Standing" academically, a student must maintain a grade point average (GPA) of at least 2.00 ("C" average) in all work taken at the University and make progress toward the bachelor's degree at a satisfactory rate.
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Guide to Academic Recovery:
The Guide to Academic Recovery (pdf file) was written to assist undergraduates in CNAS who are in academic difficulty. It is directed to CNAS students who are on "Academic Probation" or "Subject to Dismissal." It is not
designed to replace consultation with an academic advisor or the advisors in the CNAS Office of Student Academic Affairs. It gives information about Academic Probation status, sources of advice and counsel, CNAS policies and procedures as applied to students in academic difficulty, and options for students who are dismissed from the University.
Whatever a student's circumstances, many that are in academic difficulty can and do overcome this difficulty. These students ultimately complete their degrees. However, in doing so these students apply discipline, hard work, careful planning, and good advice to the task. Help is
available for them in the CNAS Student Academic Affairs Office, in the Learning Center, and at the Counseling Center.
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Subject to Dismissal:
Students will be "Subject to Dismissal" if (a) their grade point average is less than 1.50 for any one quarter, or (b) after two quarters on Academic Probation or a single quarter on STD, their cumulative GPA, computed on all courses taken at the University, is less than 2.00 ("C" average).
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